Superintendent

1. C-1 Minutes of Workshop/Special Meeting on December 8, 2014 and Student Hearings and Regular Meeting on December 16, 2014

Attachment: December 8, 2014.pdf
Attachment: Disciplinary Minutes - 2014 Dec 15.pdf (Confidential Item)
Attachment: 01-15-15 Regular Dec 16, 2014 Meeting Minutes.pdf

Deputy Superintendent

2. C-2 Proposed Allocation Changes for 2014-2015

Attachment: Allocation Summary - January 15, 2015.pdf

Instruction

3. C-5 Student Travel

Attachment: Jan 2015 - Student Travel.pdf

4. C-6 Out of State Travel

5. C-7 Approval to advertise public hearing for adoption of instructional materials for Spanish courses

6. C-8 Agreement Between the School Board of Clay County and DES of FL, LLC

Attachment: DES Contract for Professional Development Assistant.pdf

7. C-9 Keystone Behavioral Pediatrics contract

Attachment: 01-15-15 Keystone Behavioral Pediatrics.pdf

8. C-10 Agreement with St. Vincent's for MOMENTUM Pediatric Program Services

Attachment: Certificate of Coverage.pdf
Attachment: MOMENTUM flyer.pdf
Attachment: St. Vincent's Primary Care.pdf
Attachment: Agreement for Pediatric Obesity NEW.pdf

Business Affairs

9. C-11 Monthly Property Report - December, 2014 - Furniture/Equipment

Attachment: Furniture-Equipment Report-December, 14.pdf

10. C-12 Monthly Property Report - December, 2014 - AV Materials

Attachment: Audiovisual Report-December, 14.pdf

11. C-13 Monthly Property Report - December, 2014 - Software

Attachment: Software Report-December, 14.pdf

12. C-14 Monthly Property Report - December, 2014 - Vehicles

Attachment: Vehicles Report-December, 14.pdf

13. C-15 Deletion of Certain Items Report - January, 2015

Attachment: Deletion Report-January, 15.pdf
Attachment: Deletion Report (Attachment)-January, 15.pdf

14. C-16 Warrants and Vouchers for December 2014

Attachment: WARRANTS AND VOUCHERS 2014 DEC.pdf

15. C-17 Budget Amendments for the Month of December, 2014

Attachment: 01-15-15 December 2014 Budget Amendments.pdf

16. C-18 Monthly Financial Report for December, 2014

Attachment: 01-15-15 Monthly Financial Report, December 2014.pdf

Support Services

17. C-19 Pre-Qualification of Contractors

Attachment: Contractor List 1,16,15.pdf

18. C-20 Middleburg Elementary School Resolution to Dispose of Property and convey to the Florida Department of Transportation and also Provide a Temporary Construction Easement

Attachment: MBE Resolution.pdf
Attachment: MBE Purchase Agreement, Deed.pdf
Attachment: MBE Temp Construction Easement.pdf
Attachment: MBE Survey.pdf

19. C-21 Florida Department of Transportation Perpetual Easement and Temporary Construction Easement at Orange Park High School

Attachment: OPH Perpetual Easement.pdf
Attachment: OPH Temp Construction Easement.pdf
Attachment: OPH Survey.pdf

20. C-25 Schematic/Preliminary/Final (Phase I, II & III) Plans and Specifications for Orange Park Junior High School Kitchen Floor and Sewer Replacement

21. C-26 Schematic/Preliminary/Final (Phase I, II & III) Plans and Specifications for OakLeaf Junior High School Drainage Work in Portable/Boardwalk Area

22. C-27 Schematic/Preliminary/Final (Phase I, II & III) Plans and Specifications for Middleburg High School Flooring Replacement

23. Adoption of Consent Agenda

Motions:
Motion to approve the Consent Agenda with the exception of the following items that were pulled to Discussion:  C-3, C-4, C-22, C-23, C-24.  Consent Item C-8 was withdrawn from the agenda.	- PASS
Vote Results
Motion: Elizabeth Condon
Second: Ashley Gilhousen
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

24. Check Presentation to Middleburg High School's Agriculture Program

Minutes: Although the Grainger Corporation representatives were not able to be present, Chairman McKinnon relayed that the international industrial supply company donated $7500 to the Middleburg High School Agriscience program in support of their program.

25. Oakleaf Junior High - Junior High Academic Team

Minutes: Principal Anthony Williams introduced students who make up the Oakleaf Junior High School Academic Team who were the district junior high champs. Team members include Jacob Brady, Skyler Swyers, Lucas Cathy, Xavier Fuentes, Jacob Yoast, Trevor Taylor, Lucas Claveau, Miguel Daly, Conner Caylor, Jesse Marasigan, and Tyler Ramp.

26. Orange Park High - Junior Varsity Academic Team

Minutes: Sponsor Ken Rensen introduced Orange Park High School's Junior Varsity Academic Team who were the district JV winners.  Team members include Duane Brooks, Darren Candelaria, Averi Miller, Josh Bailey, Josh Kelley, Makayla Rogers, and Max Adolph.

27. Oakleaf High - Varsity Academic Team

Minutes: Sponsor Greg Martin introduced students who make up the Oakleaf High School Varsity Academic Team who were the county varsity champs. Team members include Osvaldo Bonilla, Matthew Benda, Brett Benda, Jason Guerrier, and Aria Henderson.

Superintendent

28. D- 1 Superintendent's Update

Minutes: 

Superintendent Van Zant made positive comments about recent school events and high school grades.  All Clay County high schools received either an A or B grade from the state. 

Diane Kornegay, Assistant Superintendent for Instruction, reported on the improved graduation rates and percentages by subgroup.  

School Board Members

29. D-2 Approve payment of legal services

Attachment: 1-15-15 INVOICE Sniffen & Spellman.pdf

Motions:
Motion to approve payment of legal services	- PASS
Vote Results
Motion: Carol Studdard
Second: Elizabeth Condon
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

30. D-2A Public Hearing to approve as advertised amendments to School Board Policy 6GX-10-1.02, The District School Board (Mrs. McKinnon)

Attachment: ^^1.02 The District School Board Dec 16, 2014 changes FINAL.pdf
Minutes: Chairman McKinnon opened the public hearing.  Being there were no speakers to address this item, the public hearing was closed.

Motions:
Motion to approve the amendments as presented.	- PASS
Vote Results
Motion: Elizabeth Condon
Second: Ashley Gilhousen
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

Deputy Superintendent

31. C-3 Proposed Allocation Changes for 2014-2015 (December Board Item - procedural only) (Item pulled by Mrs. Kerekes)

Attachment: Allocation Changes for December.pdf
Minutes: 

Motion to approve by Mrs. Condon, seconded by Mrs. Gilhousen.

Mrs. Kerekes stated that she moved this item to Discussion to oppose the allocation for the position of Coordinator of Communications.

Motions:
Motion to amend the main motion by approving the item with the deletion of the Coordinator of Communications allocation.	- FAIL
Vote Results
Motion: Janice Kerekes
Second: Carol Studdard
Elizabeth Condon	- Nay
Ashley Gilhousen	- Nay
Janice Kerekes	- Aye
Johnna McKinnon	- Nay
Carol Studdard	- Aye

Motions:
Motion to approve the main motion to adopt effective December 17, 2014.	- PASS
Vote Results
Motion: Elizabeth Condon
Second: Ashley Gilhousen
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Nay
Johnna McKinnon	- Aye
Carol Studdard	- Nay

Human Resources

32. C-4 Personnel Consent Agenda (Item pulled by Mrs. Kerekes)

Attachment: Personnel Consent Agenda 1 15 15.pdf
Minutes: 

Mrs. Kerekes stated that she moved the item to Discussion to oppose the Coordinator of Communications position.

Motions:
Motion to approve with the deletion of the transfer of Gavin Rollins to Coordinator of Communications.	-
Vote Results
Motion: Janice Kerekes
Second:

Motion Minutes: Mrs. McKinnon rejected the motion and stated there must first be a main motion.

Motions:
Motion to approve the Personnel Consent Agenda as presented.	- PASS
Vote Results
Motion: Ashley Gilhousen
Second: Elizabeth Condon
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Nay
Johnna McKinnon	- Aye
Carol Studdard	- Nay

33. D-3 Human Resources Special Action A

Attachment: HR Special Action A 1 15 15.pdf (Confidential Item)

Motions:
Motion to approve the action as presented.	- PASS
Vote Results
Motion: Carol Studdard
Second: Elizabeth Condon
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

34. D-4 Human Resources Special Action B

Attachment: HR Special Action B 1 15 15.pdf (Confidential Item)

Motions:
Motion to approve the action as presented.	- PASS
Vote Results
Motion: Elizabeth Condon
Second: Ashley Gilhousen
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

Support Services

35. C-22 Receive Appraisal and Environmental Study on new parcel for proposed Elementary School R Land Swap (Item pulled by Mrs. Studdard)

Attachment: Elem R Appraisal Summary.pdf
Attachment: Elem R Enviro Summary..pdf
Attachment: Elem R Parcel Map.pdf
Minutes: 

Following a motion to approve by Mrs. Gilhousen and a second by Mrs. Condon, Mrs. Studdard spoke briefly and expressed concern about proceeding with the land swap. 

Chairman McKinnon stated the item was for receipt and information only, and that no approval was needed.  The previous motion was tabled indefinitely. 

36. C-23 Resolution and Supplemental Spot Survey to Dispose of Current Elementary School R Site (Item pulled by Mrs. Studdard)

Attachment: Elem R Resolution, Spot Survey.pdf
Minutes: Motion by Mrs. Gilhousen, seconded by Mrs. Condon, to approve.  Mrs. Studdard stated that she felt a workshop was in order to bring new board members up to speed on all the information surrounding the property. Board discussion followed with John Merrill, Assistant Superintendent for Support Services, and Susan Fraser, who represented the developer, offering information on the land swap. 

Motions:
Motion to approve the Supplemental Spot Survey and Resolution.	- PASS
Vote Results
Motion: Ashley Gilhousen
Second: Elizabeth Condon
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Nay

37. C-24 Approval of Agreement of Proposed Elementary School R Land Swap (Item pulled by Mrs. Studdard)

Attachment: 01-15-15 Elem R Agreement.pdf
Minutes: Mrs. Studdard again urged the Board to hold a workshop to get more details before moving forward.

Motions:
Motion to approve the Agreement.	- PASS
Vote Results
Motion: Elizabeth Condon
Second: Ashley Gilhousen
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Nay

38. Speakers from the Audience

Minutes: Renna Lee Paiva expressed concern about the 3rd calculation and urged the Board to lobby our Legislators for help.

39. Comments

Minutes: Superintendent Van Zant expressed disappointment over the 3rd calculation. He will be meeting with the Commissioner of Education and Legislators next week in Tallahassee to address our funding issues. 

40. Comments

Minutes: 

Board members made positive comments about school events they attended. 

Mrs. Gilhousen shared a copy of Levy County's Resolution to the Florida DOE regarding testing for students and state-issued school grades. 

Mrs. McKinnon congratulated the top five candidates selected for Teacher of the Year and School Related Employee of the Year.  The winners will be announced January 22, 2015.